Guide to publication for applicants

notes

1. Purposes of use of personal information of employment applicants (see article 18(1) of the legislation)

The purposes of use of personal information of employment applicants acquired by the Company are:

• (1) contacting a employment applicant (contact for providing information about interview dates and times, results etc);
• (2) reference material as to whether an applicant meets requirements;
• (3) statistical material for employment activity in the future;
• (4) basic employment management materials after a decision to employ has been made.

2. Matters relating to retained personal data of employment applicants (see article 24(1) of the legislation)

Matters relating to personal data of employment applicants which is handled by the Company are:

(1) Name of the business handling personal information (the Company)
Sony NEC Optiarc Inc

(2) Purposes of use of all retained personal data of employment applicants
Same as the purposes of use provided in 1 above.

(3) Responding to requests for disclosure etc
Questions about notification of purposes of use of retained personal data of employment applicants (article 24(2) of the legislation), disclosure (article 25(1) of the legislation), correction etc (article 26(1) of the legislation), suspension of use etc (article 27(1) of the legislation) (hereinafter, “Request for disclosure etc”) should be directed to the following addresses:

Contact us
Sony NEC Optiarc Inc, Staff Administration Division
Address: Gate City Osaki, 1-11-1, Osaki, Shinagawa-ku, Tokyo 141-0032
E-mail: info@sonynec-optiarc.com

How to contact us

• (i) Send a letter or e-mail to the addresses above (the sender must be the subject of the personal information*).
• (ii) We may sometimes require you to send a completed application form.
• (iii) Complete the application form and send or deliver in person to the addresses above.Attach a copy of a certificate issued by a public institution (driver's license, passport or health insurance certificate etc) so we can confirm that you are the subject of the personal data.
• (iv) After checking the content of your request for disclosure, we shall process your application appropriately without delay and usually reply to you by letter.
• (v) We may sometimes be unable by law to respond to your request for disclosure etc. If so, we shall provide you with reasons.

* If you wish to make an application through an agent, please write directly to the addresses above.

(4) Address for complaints and comments set up by the Company in relation to handling of retained personal data of employment applicants Complaints and comments should be directed to the addresses in (3) above set up by the Company in relation to handling of retained personal data of employment applicants.

3. Opt-out system relating to provision to a third party (see article 23(2) of the legislation)

Article 23(2) provides that the personal data of the individual concerned can be provided to a third party where provision to a third party of personal data which identifies the individual concerned is to cease upon the request of the individual and where the individual concerned is given certain information in advance or placed in a position where he or she can readily learn certain information (the opt-out system). The Company cannot use the opt-out system to provide personal data of employment applicants to a third party without acknowledgment by the individual.

4. Joint use (see article 23(4)(iii) of the legislation)

Article 23(4)(iii) of the legislation provides, as an exception to the general prohibition against provision to a third party, that where personal data is to be used jointly with a specific person and the individual has been placed in a position where he or she can readily learn of this fact or the items of personal data which is to be used jointly, the “third party” in “provision to a third party” is not considered to be a third party and personal data can be provided to a joint user thereof without beforehand obtaining the consent of the individual. Notwithstanding this provision, the Company shall not provide the personal data of employment applicants in accordance with these provisions to a third party other than joint users expressly indicated at the time of acquisition without obtaining the consent of the individual.